HLC Committees


Community Action Committees (CACs)

The HLC Community Action Committees are locally organized groups of people who representing a wide range of sectors and experiences who are interested in working together as a collective on the issues related to homelessness in their communities.  A representative from each CAC may serve on the HLC Governing Board and all participants may become members of the HLC.  The goals of the committees are twofold: 1.  Identify and coordinate local efforts to help prevent and end homelessness, including services, resources, education and awareness, etc.; and 2. Inform and shape regional efforts to prevent and end homelessness by bringing local experiences and expertise into the region conversation and learn about new ideas and resources from partner communities. CACs will also help coordinate the local effort of the Point in Time Count, help inform the Coordinated Entry System, and may help with regional education campaigns around affordable housing and homelessness or other initiatives undertaken by the HLC.  

HMIS Support Committee

HLC’s HMIS Support Committee includes representatives from Crook, Deschutes, and Jefferson counties, one large agency, one medium-sized agency and one small agency.  The HMIS Specialist leads the committee.   The primary role of this committee is to guide policy decisions for the HMIS program. This committee will be responsible for providing input into the overall HMIS structure and assist in reviewing existing policies and procedures, as well as recommending additional items as needed based HUD’s HMIS Data Standards, local needs to include both HUD-funded and non-HUD-funded agencies.  The HMIS Support Committee will convene subcommittees as needed, which will report back to the HMIS Support Committee recommendations for action.  The HMIS Support Committee meets monthly.  

Point-in-Time Count Committee

The Point-in-Time Count Committee oversees the work of the annual sheltered and unsheltered Point-in-Time (PIT) Count in compliance with HUD requirements and local needs and capacity.  The committee is made up of a PIT community leads for each community in the tri-county area, as well as other volunteer leaders, the HMIS Lead and/or the Lead Agency.  The PIT Committee and the HMIS Support Committee coordinate to assure HUD regulations for the count are adhered to and adequate support is available locally. 

Learn more about the Point-in-Time Count

Get Involved with the PIT Count:  Contact Hope Browning at [email protected]

Coordinated Entry Committee

The Coordinated Entry Workgroup is leading the design of the Coordinated Entry System, and will oversee implementation, perform outreach and educate local agencies about the Coordinated Entry System. The Coordinated Entry System (link to CES page) is designed to assess and match individuals and families experiencing homelessness to housing opportunities. This committee will develop and implement an assessment tool, and evaluate its effectiveness as needed. This committee with develop policies and procedures that ensure the implementation of a housing and service system within the CoC’s geographic area that meets the needs of homeless individuals (including unaccompanied youth) and families.  The system will encompass outreach, engagement and assessment; encompass shelter, housing and supportive services, and prevention strategies.

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CoC Funding and Competition Subcommittees

  • The CoC Grantee Subcommittee supports the HUD NOFA process and drives training and technical assistance needs for CoC grantees.  The committee consists of voting representatives of member agencies who work closely within the Continuum of Care process and who may or may not be recipients of CoC funding.  The committee will have an appointed Chair and Co-Chair under the direction of the CoC’s Executive Committee. It will address issues of performance and goal setting as they pertain to CoC grantees. Committee members will meet for training a minimum of once per quarter with additional meetings held as needed surrounding NOFA/application training and debriefing.
  • The CoC Grant Prioritization Subcommittee consists of individuals in the community who have interest in the Continuum of Care process but whose agencies are not applicants for the HUD CoC funding cycle.  This committee will review community unmet needs, solicit proposals, establish funding priorities, conduct a thorough review of applications to assure accurate and strong applications, organize and facilitate the grant application review and scoring process, and rank the applications according to the results of those reviews.

The CoC’s Lead Agency will consult with ESG sub-recipients about the prioritization and allocation of ESG funding. The CoC’s Lead Agency also will evaluate and report on the performance of ESG recipients and sub-recipients. The CoC Lead Agency will meet with ESG applicants individually, in one-on-one meetings, to discuss their allocations. The CoC Lead Agency will propose the allocations to the CoC membership for approval. The CoC Lead Agency will compile monthly performance reports, using data from the HMIS and expenditure reports, for each sub-recipient, and will present that information to the general membership in monthly meetings.

Annually, during the CoC grant renewal process, the CoC Lead Agency will ask the CoC to set and approve funding priorities. Currently, those priorities are:  1.  Permanent Supportive Housing; and 2.  Rapid Re-housing.

Advocacy Committee

The Advocacy Committee has a two-fold purpose:  1.  Providing recommendations on local, state and federal policies and funding that would affect our community’s supply of affordable housing, tenant protections and homeless rights.  2.  Bridging the gap between the ‘housed’ and ‘unhoused’ of our community through storytelling, media responses and community education on the need and availability of resources in our communities. The Advocacy Committee will also assist in mobilizing the HLC as a powerful voice on preventing and ending homelessness.

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